Policy last updated: August 23, 2026
This Privacy Policy outlines how Oktoberfest Ladysmith collects, uses, discloses, and protects your personal data.
1. Person Responsible for Personal Information (Privacy Officer)
In accordance with Law 25, the person designated to oversee privacy governance, handle data protection inquiries, and address user rights requests is:
Name: Jon Stewart
Title: Privacy Officer
Email: jon@calumetmedia.ca
2. Personal Data Collected & Purpose
We collect personal information only for explicit, limited purposes:
Newsletter Subscriptions: Name and email address, collected via explicit opt-in consent to deliver event news and promotional updates.
Ticket Purchases: Name and email address, collected to process orders, issue digital tickets, and send essential transactional updates regarding the event.
Analytics (Non-Personal Data): Anonymized site usage data, IP addresses, and device metrics used strictly to optimize site performance. Non-essential cookies and tracking mechanisms are disabled by default until you provide explicit consent.
3. Data Sharing & Transfers Outside Quebec
We do not sell or trade personal data. Information is accessible only to internal personnel who require it to perform their functions. We share limited data with necessary service providers:
Third-Party Vendors: Email delivery services, ticketing platforms, and payment processors.
Cross-Border Transfers: Your personal information may be stored or processed outside of Quebec or Canada by our technological service providers. We ensure appropriate contractual safeguards are in place before any data is transferred.
4. Retention & Security
Data is retained only as long as necessary to fulfill the purpose for which it was collected or to comply with statutory legal requirements. Once no longer required, personal data is securely destroyed or anonymized. We implement technical and administrative security measures to prevent unauthorized access or privacy incidents.
5. Your Rights Under Law 25
Under Quebec privacy legislation, you have the right to:
Access & Rectify: Request access to the personal data we hold about you or request corrections to inaccurate data.
Withdraw Consent: Revoke your consent for email communications or data processing at any time.
Data Erasure & Portability: Request deletion of your personal data or obtain a copy of the data you provided in a structured, commonly used format.
To exercise these rights, submit a request to Jon Stewart at jon@calumetmedia.ca.
